Production Assistant & Project Coordinator

Life at Two Palms Media

Two Palms Media is the agency we wanted to work for but couldn’t find. We’re an agency that puts our team first, gives everyone a voice and prioritises a balanced lifestyle. 

We’re committed to fostering a great culture as that typically aims to bring out the best in everyone. We are a diverse bunch and we celebrate the personalities that make up our family of creative people that work at Two Palms. 

There are no passengers on this bus, our team works hard because they love what they do, and they strive to deliver exceptional work for our clients and each other. 

Our Expectations of our Production Assistant & Project Coordinator

You are self-motivated and able to work efficiently and effectively as part of a multi-skilled team, while also being able to self-manage to ensure you achieve your daily and weekly tasks.

You are highly organised, resourceful and possess a strong desire to support your colleagues. You know what’s required to keep your projects on track.

You have a positive attitude and are results driven, solutions-focused and will play an instrumental role in the team to deliver campaigns from start to finish that exceed expectations.

The Bread & Butter of being our Production Assistant & Project Coordinator

  • The Production Junior will provide general office and film / animation production admin support
  • Report to Senior Producer but will also work closely on a daily basis with the whole team as well as freelancers
  • Assist with general production / post-production admin e.g. booking freelancers, producing  call sheets, making travel arrangements, sourcing materials, reconciling expenses
  •  Liaise with freelancers / suppliers and prepare purchase orders 
  • Coordinate diaries, book meeting rooms and arrange client lunches when required
  • Assist on location shoots where appropriate 
  • ‘Settle in’ and assist freelancers when in the office
  • Archive completed jobs, hard drive storage, logging and labelling 
  • Maintain masters / rushes library 
  • Be organised, able to multitask, prioritise and manage multiple projects with high attention to detail
  • Work to the current content department standards for production, productivity, quality, and client service.
  • ​​Help our content department deliver high quality content with experience in a high-turnaround deadline based environment
  • Developing a full knowledge of our offering, vision and values; as well as a solid understanding of clients’ business and industry
  • Basic encoding for online delivery, organising captions and subtitles
  • Proven experience as a PA for at least 1 year

Why Join Two Palms?

This full-time position is perfect for someone who is looking to take the lead and be bold about their ideas and ambitions.

  • Work on enviable accounts, with an incredible team and network of creatives
  • Work within an exciting up-and-coming agency
  • Play an active role in new business opportunities
  • Work within an extremely versatile team
  • Enjoy cultural activities like afternoon paddle boarding, trips to the snow, volunteer days and much more

Our Values


You approach challenges with an open mind, curiosity and a desire to help. An ability to see the possibilities first, nurture and adapt new ideas no matter the source, is part of your make up.  You understand there is no such thing as mission impossible.

You understand the thinking behind taking calculated risks and that this is how you break new ground, drive initiative and push commercial acumen.

You understand that 11th hour curveballs are part and parcel of dealing with clients in our industry. You know how to remain calm and keep a level ahead to find a solution even when the going gets tough. 


It is an ache inside you to deliver more than what the client wants – to deliver something they have never even dreamt of all within the framework of timelines, budgets and demonstrable ROI. You will support and inspire others to deliver this passion by encouraging and guiding.


Everything you do is done with integrity, from building client relationships to working with your agency teams. You live with a high level of respect for others and expect the same of those around you.

You strive to do the ‘right thing not the easy thing’. You are honest, objective and don’t buy into politics.  You deliver on personal and team commitments and manage expectations when circumstances change.

Team Spirit

Collaboration is key, at Two Palms we believe the whole is greater than the sum of its parts. We chip in, share the work and responsibility to succeed together. 

You believe in the team – although you recognise individual success you do so within the team environment, acknowledging all that were involved.  You work to positively impact those around you and cultivate relationships at every touchpoint across the business. 


You are interested and interesting. You’re curious and confident to share your ideas. You actively encourage the ideal that ideas can come from anywhere and encourage those around you to input into the process and communicate their points of view.  You guide their thinking to ensure they are adding value and continue to build their points of reference to allow them to add greater value.


Application: If you are interested in applying for this position, please email Vics on with the following:

  • A copy of your current CV
  • A cover letter.  In your cover letter, please include an explanation of why your experience is specifically relevant to this role at Two Palms. We want to see your personal style – what makes you tick and why you think your next opportunity is here with us. (Please note, applications not submitted with a cover letter will not be considered)

Salary: A$45,000/yr – A$50,000/yr, dependent on Skills and Experience